For Global Travelers
Frequently Asked Questions
Traveling abroad can be an exciting but confusing time. Here you will find some of the most often frequently asked questions for international travel.
General FAQs regarding international travel
What is international travel?
International travel is defined as travel to any location outside the 50 United States and the District of Columbia, and therefore includes all international bodies of water and U.S. territories, as well as foreign countries. This broad definition is accepted by our insurance so that you have the same great health and evacuation coverage going to Guam as you would going to Antarctica or Germany.
Why is there a policy requiring students, faculty, and staff to register their international travel?
The University has a 鈥淒uty of Care鈥 to support its international travelers, both employees and students, when they travel abroad on any activity tied to their relationship with 欧美三级片. The University has a complete suite of risk mitigation tools to support global travel including international health and evacuation insurance, a 24/7 international assistance line, risk review protocols, pre-departure orientations, and more.
Everyone who travels internationally must register their travel with 欧美三级片. For faculty and staff on business travel, the primary registration portal is via a Travel Request in Archivum. For students, and anyone, such as faculty and staff, associated with student travel (aka Associate Travelers), the portal is through 欧美三级片 World via a survey that funnels travelers to a separate student-related travel registration process. 欧美三级片 Health student-related travelers must visit to complete their registration.
Why do you need to know where I will be staying/living while I鈥檓 outside of the U.S.? What if I don鈥檛 know my exact location at this time?
Why does the University need to know what I am doing in my free time? I haven鈥檛 even planned my free time yet.
During the time between your start and end dates for your international travel, we have a greater degree of responsibility to help you, even if it is not during your actual 欧美三级片 activity-related time. You are always covered by insurance during this period, and you might travel to another country in your down time. If there is a natural disaster or you are injured, we still need to know your whereabouts to be able to help you so you can safely complete your 欧美三级片 experience. Also, some activities may not be approved by our insurance, and we are obligated to share that information with you. The global travel health and security insurance is paid for by the university during your period of official travel.
Why have I been advised to take a cell phone with me? It is an added expense that I didn鈥檛 plan for.
During a natural disaster and civil unrest, wi-fi is the first communication tool to fail. A cell phone that can send and receive international calls and texts is necessary for you to call us or for us to call you if something goes wrong. Generally, you can purchase existing plans for country-specific travel for anywhere between $40/mo to $10/day, or you can buy a disposable phone or SIM chip / card when you arrive in country. This additional expense can be well worth the investment. Be sure to check with your cell phone provider about their international cellular plans before you leave the United States.
Why is 欧美三级片 requiring me to pay $30 - $50 for insurance? I need every penny I have, and I鈥檓 not planning on using insurance while I鈥檓 abroad.
The $30 - $50 Safety and Security Monitoring charge is NOT for insurance. 欧美三级片 has already paid for international health and evacuation insurance for you. Like many services 欧美三级片 offers, there are associated costs that are not covered by tuition and student fees. 欧美三级片 Education Abroad is a self-funded entity and as such, this charge helps to cover the basic services associated with supporting services during an international experience.
What is a Risk Level 3 or 4 country, and why does it matter? I鈥檝e already planned my travel.
A U.S. Department of State Risk Level 3 or 4 country means that the U.S. Department of State believes the risks of travel to the country/destination are heightened, and in some cases they do not want you to travel there. We have a Global Risk Assessment Committee that is dedicated to carefully reviewing travel to such countries. It does not always mean you can鈥檛 go as a 欧美三级片 affiliate, but it does help us do our best to see that you are safe and prepared when you do.
FAQs specifically for students traveling abroad
Why do I need to complete a Pre-Departure Orientation? I travel all the time and have never had a bad experience.
We are grateful that you have never had a bad experience. However, you still must complete the CANVAS pre-departure orientation. Much of the information you may already know, which means that you can likely complete the pre-departure orientation in under 30 minutes. The videos are optional and are designed to help you complete the online forms. Nevertheless, we are obligated to ensure that you have been offered all relevant information. You only need to complete this orientation once a year, no matter how often you travel internationally as a student.
I didn鈥檛 sign up for a study abroad program. I鈥檓 just attending a conference. Why am I registering with 欧美三级片 World?
It can be confusing because 鈥渟tudy abroad,鈥 鈥渆ducation abroad,鈥 and 欧美三级片 World mean different things to different people. 欧美三级片 implemented Policy #10-507 to clarify that all types of international travel experience must be registered with the University and can include a research trip, a cruise, and/or a volunteer activity with a student organization. Any and all of these activities are referred to as 鈥渟tudent-related travel.鈥 Simply put, it means any international travel tied to your status as a student at 欧美三级片, 欧美三级片 must do more to support you when you go abroad. This is 欧美三级片鈥檚 鈥淒uty of Care.鈥
The Education Abroad Office maintains the student-related travel database. Even when you are not participating in a sponsored Education Abroad program, you will still use their portal for registration. Since the database was already developed in support of student travel, it was easy to make it accessible to all types of student-related travel.
Specifically for conference travel, a faster and easier registration process called the Express Travel Registration was developed. If you have all of your information together, that process will take about 30 minutes to complete.
This process feels overwhelming. Why do I really need to go through it?
School in general can be stressful, and we get it. But having an accident, getting robbed, or becoming ill while abroad can be a lot more stressful. The hour or so to complete the forms is well worth being prepared.
Another student told me I don鈥檛 have to complete the registration process. What are the consequences on noncompliance?
If you do not complete the registration process, you and/or your student group are not authorized under 欧美三级片 Policy #10-507 to travel internationally. This means that no credit can be given to you, no 欧美三级片 funds including grants, scholarships, or financial aid can be used towards the travel, and no material gain or research can be gathered and used towards the completion of your degree.
My professor organized this trip, can鈥檛 he or she complete the registration for me? He/She knows more about the trip than I do.
Your professor is completing his or her own registration, and he/she will be describing the travel to us 鈥 you do not need to do that when a staff or faculty member is associated with your travel. This actually makes the number of forms to complete far fewer for you. Professors and other types of trip leaders will also use this information to make a safety plan with you and establish program safety guidelines, such as using a buddy system and sharing phone numbers.
FAQs specifically for international students traveling abroad
If I am an international student traveling outside of the United States, do I need to register my travel with 欧美三级片 World?
If you are leaving the U.S. for any activity related to your status as a 欧美三级片 student (internship, research, practicum, course credit, community service, etc.) even if to your home country, you are required to register your travel with 欧美三级片 World (欧美三级片 Policy #10-507). This is in addition to the for a study or research abroad approval.
To find out more visit the iStart home page, contact the Office of International Services directly, or email GlobalTravel@usf.edu. You can also visit the international students section of the Frequently Asked Questions page.
If you are not earning credit, not on a 欧美三级片 department Travel Request, and not using any 欧美三级片 funds such as research money or scholarships, you do not need to register. This includes work experience, vacation, or online courses taken while abroad (that are fully online). However, please still check with International Services before you travel to make sure your visa status is up to date.
Either way, please be sure to check with the consulate of the country you are planning on traveling to in order to verify the visa requirements and processing time.
I鈥檓 going to my home country to visit, but I also intend to earn credit toward my degree at 欧美三级片. Why do I have to register with 欧美三级片 World?
欧美三级片 World serves as the student registration portal for all 欧美三级片 related international travel, even when you are not traveling on a 欧美三级片-sponsored Education Abroad Program.
欧美三级片 implemented Policy #10-507 to clarify that all types of international travel experiences must be registered with the University including a research trip, a cruise, and/or a volunteer activity with a student organization, among others. Any and all of these activities are referred to as 鈥渟tudent related travel.鈥 Simply put, it means any international travel tied to your status as a student at 欧美三级片 鈥 and because it is tied to your status, 欧美三级片 must do more to support you when you go abroad. This is 欧美三级片鈥檚 Duty of Care.
If you are traveling under a 欧美三级片 Department Travel Request, you must register. But, because you are returning to your home country, parts of the registration process have been modified to simplify the process. In many cases you can use the Express Travel Registration Process.
Why are you asking me questions about time spent in my home country while I am a student at 欧美三级片?
If you are traveling internationally on an activity as a student at 欧美三级片 for credit, we still need to have certain basic information on file to be able to assist you in the event something goes wrong. The expectation is that 欧美三级片 will continue to support you so that you have a successful experience abroad and return safely to campus to complete your studies. To support you, we require basic information such as your address and phone number abroad, an emergency contact, and a basic itinerary of activities. This is required if you are traveling to your home country or any other outside of the United States on a 欧美三级片-affiliated trip.
I鈥檓 going home and health care is provided for everyone 鈥 why do I need to purchase additional coverage?
You are not paying for international health and evacuation insurance. 欧美三级片 has already paid that on your behalf. It is more comprehensive than national health care. It provides travel support during civil unrest and natural disasters, and a level of health care that may not be available to you in your home country. The $30 - $50 Safety and Security Monitoring charge is NOT for insurance. Like many services 欧美三级片 offers, there are associated costs that are not covered by tuition and student fees. 欧美三级片 Education Abroad is a self-funded entity and as such, this charge helps to cover the basic services associated with support services available during your time abroad.
You can certainly rely on your home country benefits, but this extra insurance could come in handy. For example, it includes a medical evacuation component that can be used to upgrade airline seating if you should need extra space upon your return to 欧美三级片 (e.g. an injured leg). You are also eligible for continued medical services upon your return to the United States in the event of an injury sustained while abroad.
Why do I have to complete a Pre-Departure Orientation about traveling abroad?
You must complete the CANVAS pre-departure orientation to confirm you have a full understanding of the risk mitigation protocols available to you while you are away from 欧美三级片. We have made it easy to navigate so you only need to answer a few questions to confirm you understand how 欧美三级片 can assist you outside of the United States. Much of this information you may already know, but we are obligated to make sure you have been offered all of the information. It describes your benefits and your rights as a 欧美三级片 student in your home country.
I already completed the iStart form. Why must I complete more forms?
iStart only concerns your visa and immigration status. 欧美三级片 World still needs basic information about where you plan to stay, your emergency contact, and how to reach you in an emergency. This information is not collected on the iStart form.
What are the consequences of noncompliance with 欧美三级片鈥檚 Travel Policy?
If you do not complete the registration process, you are not authorized under 欧美三级片 Policy #10-507 to travel internationally for an experience related to your status as a 欧美三级片 student. This means that no credit can be awarded, no 欧美三级片 funds including grants may be utilized, no scholarships, or financial aid may be used towards the travel, and no material gain or research can be gathered and used towards the completion of your degree.