ࡱ> KNJ{ bjbj ..ff 44444HHHHdTH,&pppp_s N,P,P,P,P,P,P,$.1`t,4__t,44pp,GGG4p4pN,GN,GG)+p`U<*Y v*:,,0,* 2 2(+ 24+Gt,t,w, 2X : Recommended Best Practices for ŷƬ Business Travel The ŷƬ Travel Manual provides travelers, submitters and approvers with detailed information regarding statutory and ŷƬ requirements related to ŷƬ business travel. In addition to these requirements, all employees engaging on business travel for ŷƬ and their department administrators should strive to be good stewards of ŷƬ or sponsor funds. These additional best practices will result in direct savings to ŷƬ, establish appropriate records and prevent the types of follow-up questions that slow reimbursement and waste your valuable time.  FORMCHECKBOX Did you deduct from your per diem allowance any meals you were provided free of cost, such as lunches provided at administrative meetings? FORMCHECKBOX Did you include enough information in your expense report so that it will serve as a stand-alone record of your business travel if selected for review by any internal, state or regulatory audit? This includes a description of the trip, full business purpose and business justification for each expense.  FORMCHECKBOX Did you use the general comments section of your report to explain any seeming inconsistencies? Some of the situations we see most often are: Major expenses missing from a report because they were paid or provided by an outside entity or ŷƬ Direct Support Organization or through Accounts Payable Mixing personal days with business days without adequate explanation Unexplained credits, deductions and reductions  FORMCHECKBOX Did you choose the most economical accommodations and airfare available?  FORMCHECKBOX If the most economical choice included special amenities, did you make it clear your choice of the amenities did not result in additional cost to ŷƬ?  FORMCHECKBOX Are all your explanations and justifications, including those in required memos, clearly explained so that anyone reviewing the report will understand that the expense falls within policy, or that any deviation from policy was unavoidable and in the best interests of ŷƬ?  FORMCHECKBOX Where a memo is required, is it clear from the content the approver was made aware of the full circumstances that made the memo necessary? Has the appropriate level of approval been secured? FORMCHECKBOX Have you clearly noted where expenses (hotel, car rental, etc.) are shared with another traveler and cross-referenced the expense report?  FORMCHECKBOX If you are requesting a mileage reimbursement and your headquarters is other than ŷƬ, have you indicated so in your report?  FORMCHECKBOX If you traveled to multiple destinations, have you clearly indicated the date and time you traveled to each location?  23v{ . S z   B G P U V W X f g h i j     9 㼵|jh2d hx U h2d hhCjh2d hhCUjh2d hx Ujh2d hx U h2d h[jh2d h[UhphHNshp h!h?\4h):h7h|KhhCh|K5hhChW5hhCh[503W j 9 : pakdt$$Ifl0dI$ t644 lapyt2d d$Ifgd2d d$If^gd2d gd|K$a$gdW9 : ; < J K L M N z LMNO]^_`a      !/0123j8h2d hx U h2d h7jXh2d hx Uh9jh2d hx Ujh2d hx Ujh2d hx Ujh2d hx Ujh2d hhCU h2d h[ h2d hhC6: ; N z mmm_d$Ifgd2d  & Fd$Ifgd2d d$Ifgd2d d$If^gd2d _kdX$$Ifl0dI$ t644 lapyt2d  LMN-_kd$$Ifl0dI$ t644 lapyt2d d$If^gd2d _kd8$$Ifl0dI$ t644 lapyt2d Na _kd$$Ifl0dI$ t644 lapyt2d d$Ifgd2d d$If^gd2d  3d$Ifgd9d$If^gd2d _kd$$Ifl0dI$ t644 lapyt2d 3  &'()789:;h[h9jDh2d hx Ujdh2d hx Ujh2d hx Ujh2d hx Ujh2d hhCU h2d hhC h2d h[%d$Ifgd2d d$If^gd2d _kd$$Ifl0dI$ t644 lapyt2d  d$Ifgd2d d$If^gd2d _kd$$Ifl0dI$ t644 lapyt2d &'d$Ifgd2d d$If^gd2d _kd$$Ifl0dI$ t644 lapyt2d '(;d$Ifgd9d$If^gd2d _kd$$Ifl0dI$ t644 lapyt2d gd|K_kd$$Ifl0dI$ t644 lapyt2d ,1h/ =!"#$% tDeCheck1n$$If!vh#v#v :V l t655 apyt2d tDeCheck1j$$If!vh#v#v :V l t655 apyt2d tDeCheck1j$$If!vh#v#v :V l t655 apyt2d tDeCheck1j$$If!vh#v#v :V l t655 apyt2d hDej$$If!vh#v#v :V l t655 apyt2d tDeCheck1j$$If!vh#v#v :V l t655 apyt2d tDeCheck1j$$If!vh#v#v :V l t655 apyt2d j$$If!vh#v#v :V l t655 apyt2d tDeCheck1j$$If!vh#v#v :V l t655 apyt2d tDeCheck1j$$If!vh#v#v :V l t655 apyt2d tDeCheck1j$$If!vh#v#v :V l t655 apyt2d x666666666vvvvvvvvv666666>6666666666666666666666666666666666666666666666666hH6666666666666666666666666666666666666666666666666666666666666666662 0@P`p2( 0@P`p 0@P`p 0@P`p 0@P`p 0@P`p 0@P`p8XV~ 0@ 0@ 0@ 0@ 0@ 0@ 0@ 0@ 0@ 0@ 0@ 0@ 0@ 0@66666 OJPJQJ_HmH nH sH tH J`J Normal dCJ_HaJmH sH tH DA D Default Paragraph FontRi@R 0 Table Normal4 l4a (k ( 0No List @@@ W List Paragraph ^m$RR  Io0 Balloon Text dCJOJQJ^JaJN/N  Io0Balloon Text CharCJOJQJ^JaJt#t [ Table Grid7:V0 dPK![Content_Types].xmlN0EH-J@%ǎǢ|ș$زULTB l,3;rØJB+$G]7O٭Vj\{cp/IDg6wZ0s=Dĵw %;r,qlEآyDQ"Q,=c8B,!gxMD&铁M./SAe^QשF½|SˌDإbj|E7C<bʼNpr8fnߧFrI.{1fVԅ$21(t}kJV1/ ÚQL×07#]fVIhcMZ6/Hߏ bW`Gv Ts'BCt!LQ#JxݴyJ] C:= ċ(tRQ;^e1/-/A_Y)^6(p[_&N}njzb\->;nVb*.7p]M|MMM# ud9c47=iV7̪~㦓ødfÕ 5j z'^9J{rJЃ3Ax| FU9…i3Q/B)LʾRPx)04N O'> agYeHj*kblC=hPW!alfpX OAXl:XVZbr Zy4Sw3?WӊhPxzSq]y .9 3 : N' Wgh;KLN^_   01  ( 8 9 GGGGGGGGGGL# @0(  B S  ?Check1X i  Wi;MN`  2jj ( : Wi;MN`  2jj ( : U F+DZ;-VZ:1&:B%@ Ft>2Q3R @ ^@ `OJQJo(^`OJQJ^Jo(o ^`OJQJo( ^`OJQJo(^`OJQJ^Jo(o P^P`OJQJo(  ^ `OJQJo(^`OJQJ^Jo(o !^!`OJQJo( ^`OJQJo(p^p`OJQJ^Jo(o @ ^@ `OJQJo( ^`OJQJo(^`OJQJ^Jo(o ^`OJQJo( ^`OJQJo(P^P`OJQJ^Jo(o  ^ `OJQJo( ^`OJQJo(^`OJQJ^Jo(o p^p`OJQJo( @ ^@ `OJQJo(^`OJQJ^Jo(o ^`OJQJo( ^`OJQJo(^`OJQJ^Jo(o P^P`OJQJo( P^P`OJQJo( ^ `OJQJ^Jo(o ^`OJQJo( !^!`OJQJo($^$`OJQJ^Jo(o `'^`'`OJQJo( 0*^0*`OJQJo(-^-`OJQJ^Jo(o /^/`OJQJo( ^`OJQJo(^`OJQJ^Jo(o p^p`OJQJo( @ ^@ `OJQJo(^`OJQJ^Jo(o ^`OJQJo( ^`OJQJo(^`OJQJ^Jo(o P^P`OJQJo( ^`OJQJo(p^p`OJQJ^Jo(o @ ^@ `OJQJo( ^`OJQJo(^`OJQJ^Jo(o ^`OJQJo( ^`OJQJo(P^P`OJQJ^Jo(o  ^ `OJQJo( ^`OJQJo(p^p`OJQJ^Jo(o @ ^@ `OJQJo( ^`OJQJo(^`OJQJ^Jo(o ^`OJQJo( ^`OJQJo(P^P`OJQJ^Jo(o  ^ `OJQJo(Z;-+2Q:1U F%@                                                               "):x 2d o@@Hp (_ -Q4?\4%j79hCwI|KW_m#n IoHNsOXpD({n71*vE!D.b7[ @ @Unknown G.[x Times New Roman5Symbol3. .[x Arial7.*{$ Calibri5. .[`)TahomaC.,*{$ Calibri Light?= .Cx Courier New;WingdingsA$BCambria Math"1hgg;g  !r0 KHP  $PW2!xx  Bonilla, LisaJones, Chelsea(       Oh+'0|   , 8 D P\dltBonilla, Lisa Normal.dotmJones, Chelsea2Microsoft Office Word@F#@fZ@ Y@ Y  ՜.+,0 hp  University of South Florida   Title !"#$%&'()*+,-./0123456789;<=>?@ACDEFGHILMPRoot Entry F<*YO@Data 1Table 32WordDocument ..SummaryInformation(:DocumentSummaryInformation8BMsoDataStore0;*Y`U<*YPWR1UXMQ==20;*Y`U<*YItem  PropertiesUCompObj r   F Microsoft Word 97-2003 Document MSWordDocWord.Document.89q